Health System Specialist
Summary The Health System Specialist is a key member of the Health Professions Education (HPE) Office, providing support to the Designated education Officer (DEO) and HPE management in overseeing the development, maintenance, and assessment of HPE programs as well as the quality of care provided by health professions trainees (HPTs)The position is located at the Iowa City VA healthcare System in Iowa City, IAResponsibilities The primary duties for the Health System Specialist position include but are not limited to:
Provides subject matter expert knowledge of VHA Handbook 1400.
05 and the Resident Disbursement Procedures (ReDPro) SOP; serves as the facility EARs champion on training, national OAA calls, and surveysUses EARs record data and analysis to recommend redistribution of resources, forecast HPT position allocation (FTE) needs for subsequent academic years, and formulate long-range budget needs and excessManages the special purpose academic fund from OAA and HPT reimbursement processes with the affiliate; synthesizes data, trends, opportunities, etcfor presentation to facility leadership, OAA, or academic organizations using graphs, flowcharts, and other techniquesValidates complex calculations for accuracy of reimbursement of trainee activity with analysis of relevant documentation; evaluates and determines the scope and intensity of verification methods for each program to minimize risk to the organization while maintaining efficiencyCompletes and reviews the monthly EARs consolidation and calculations to ensure accurate educational activity reimbursementWorks directly with the VA HPE site and program directors to collect required documentation of didactic, call, conference, and leave schedules for reconciliation with the affiliate invoiceReceives invoices from the academic affiliate institution and facilitates reconciliations between the VA HPE service/section and the affiliate academic and finance officesReviews and adjusts clinical and educational activity record data (work hours) documents to reflect accuracy in attendance, leave, and calculationsExtracts analyzes, and organizes data from multiple sources to create reports for ongoing monitoring of resources, OAA reports, or special projectsFacilitates performance measure goals by developing studies and evaluations for suspense items, accreditation standards, needs assessments/surveys, white papers, academic presentations, grant proposals, and special purpose budgetary requirementsPromotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are metSelection at a lower grade level does not guarantee promotion to the full performance levelWork Schedule:
Monday through Friday, 8:
00 am to 4:
30 pm Virtual:
This is not a virtual positionPosition Description/PD#:
Health System Specialist/PD99451-S and PD99452-S Relocation/Recruitment Incentives:
Not Authorized Permanent Change of Station (PCS):
Not Authorized Financial Disclosure Report:
Not required Requirements Conditions of Employment You must be a U.
SCitizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for detailsQualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/01/2024Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcementFor a GS-11 position, you must have served 52 weeks at the GS-09 levelFor a GS-12 position, you must have serviced 52 weeks at the GS-11 levelThe grade may have been in any occupation but must have been held in the Federal serviceAn SF-50 that shows your time-in-grade eligibility must be submitted with your application materialsIf the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess a one-year time-in-grade, as required by the announcementIn this instance, you must provide an additional SF-50 that clearly demonstrates a one-year time-in-gradeNote:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointmentTo meet the minimum qualifications for this position at the GS-11 grade level, you must meet one of the following:
Specialized Experience for the GS-11:
You must have at least one (1) full year of specialized experience equivalent to the GS-09 level in the Federal service that is directly related to the work of the position and has equipped you with the knowledge, skills, and abilities to successfully perform the duties as a Health System Specialist -Health Professions Education (HPE) AnalystExamples of specialized experience would typically include but are not limited to:
Communicating, establishing processes, and ensuring compliance with directive 1400.
05 and related SOPsAdministers the tasks and procedures required between the VA and the affiliated including establishing DAs, verifying valid affiliation agreements, rate and stipend schedules, processing transactions through VA financial systemsNOTE:
Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per weekOR, Education:
Applicants may substitute education for the required experienceTo qualify based on education for this grade level you must have successfully completed a Ph.
D.
, equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree, Or LL.
M in the related field of the position to be filled (i.
e.
, hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration)Education must have been obtained in an accredited college, or universityTranscripts must be submitted at time of applicationOR, Combination:
Applicants may also combine education and experience to qualify at this levelCombinations of successfully completed graduate level education (beyond a master's degree) and specialized experience as described above to meet total experience requirementsThe education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position (i.
e.
, hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration)NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is requiredTo meet the minimum qualifications for this position at the GS-12 grade level, you must meet one of the following:
Specialized Experience for the GS-12:
You must have at least one (1) full year of specialized experience equivalent to the GS-11 level in the Federal service that is directly related to the work of the position and has equipped you with the knowledge, skills, and abilities to successfully perform the duties as a Health System Specialist.
- Health Professions Education (HPE) AnalystExamples of specialized experience would typically include but are not limited to:
Communicating, establishing processes, and ensuring compliance with directive 1400.
05 and related SOPsAdministers the tasks and procedures required between the VA and the affiliated including establishing DAs, verifying valid affiliation agreements, rate and stipend schedulesNOTE:
Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates, AND hours worked per weekYou will be rated on the following Competencies for this position:
Administration and Management Budget Administration Compliance Organizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experiencePhysical Requirements:
The work is sedentary, although some slight physical effort may be requiredThis work is performed in an office setting although some slight physical effort may be required to conduct training events, give presentations, or observe staff and trainees in their work environment, including inpatient clinical areasFor more information on these qualification standards, please visit https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/Education In addition to the experience and/or education, applicants must also meet the Individual Occupational Requirements as described below:
Individual Occupational Requirements (IOR):
The Health System Specialist 0671 occupational series requires specific experience to be met in order to be appointed into a position of this seriesThis IOR is set by the Office of Personnel Management (OPM) and includes:
Undergraduate and Graduate Education:
Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administrationOR, Specialized
Experience:
Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care fieldThis work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilitiesWork must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurementSpecial Provision for In-service Placement:
Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training planSuch a training program must have been conducted in an operating health care system and included:
Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training programA transcript must be submitted with your application if you are basing all or part of your qualifications on educationNote:
Only education or degrees recognized by the U.
SDepartment of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employmentYou can verify your education here:
http:
//ope.
ed.
gov/accreditation/If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that educationFor further information, visit:
https:
//sites.
ed.
gov/international/recognition-of-foreign-qualifications/Additional Information Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacanciesTo be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancyTo be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the jobInformation about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/This job opportunity announcement may be used to fill additional vacanciesIf you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Case Management Social Services Social Work Human Services Conflict Resolution Child Welfare Apply to this job.
Think you're the perfect candidate? Apply on company site Estimated Salary: $20 to $28 per hour based on qualifications.
Provides subject matter expert knowledge of VHA Handbook 1400.
05 and the Resident Disbursement Procedures (ReDPro) SOP; serves as the facility EARs champion on training, national OAA calls, and surveysUses EARs record data and analysis to recommend redistribution of resources, forecast HPT position allocation (FTE) needs for subsequent academic years, and formulate long-range budget needs and excessManages the special purpose academic fund from OAA and HPT reimbursement processes with the affiliate; synthesizes data, trends, opportunities, etcfor presentation to facility leadership, OAA, or academic organizations using graphs, flowcharts, and other techniquesValidates complex calculations for accuracy of reimbursement of trainee activity with analysis of relevant documentation; evaluates and determines the scope and intensity of verification methods for each program to minimize risk to the organization while maintaining efficiencyCompletes and reviews the monthly EARs consolidation and calculations to ensure accurate educational activity reimbursementWorks directly with the VA HPE site and program directors to collect required documentation of didactic, call, conference, and leave schedules for reconciliation with the affiliate invoiceReceives invoices from the academic affiliate institution and facilitates reconciliations between the VA HPE service/section and the affiliate academic and finance officesReviews and adjusts clinical and educational activity record data (work hours) documents to reflect accuracy in attendance, leave, and calculationsExtracts analyzes, and organizes data from multiple sources to create reports for ongoing monitoring of resources, OAA reports, or special projectsFacilitates performance measure goals by developing studies and evaluations for suspense items, accreditation standards, needs assessments/surveys, white papers, academic presentations, grant proposals, and special purpose budgetary requirementsPromotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are metSelection at a lower grade level does not guarantee promotion to the full performance levelWork Schedule:
Monday through Friday, 8:
00 am to 4:
30 pm Virtual:
This is not a virtual positionPosition Description/PD#:
Health System Specialist/PD99451-S and PD99452-S Relocation/Recruitment Incentives:
Not Authorized Permanent Change of Station (PCS):
Not Authorized Financial Disclosure Report:
Not required Requirements Conditions of Employment You must be a U.
SCitizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for detailsQualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/01/2024Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcementFor a GS-11 position, you must have served 52 weeks at the GS-09 levelFor a GS-12 position, you must have serviced 52 weeks at the GS-11 levelThe grade may have been in any occupation but must have been held in the Federal serviceAn SF-50 that shows your time-in-grade eligibility must be submitted with your application materialsIf the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess a one-year time-in-grade, as required by the announcementIn this instance, you must provide an additional SF-50 that clearly demonstrates a one-year time-in-gradeNote:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointmentTo meet the minimum qualifications for this position at the GS-11 grade level, you must meet one of the following:
Specialized Experience for the GS-11:
You must have at least one (1) full year of specialized experience equivalent to the GS-09 level in the Federal service that is directly related to the work of the position and has equipped you with the knowledge, skills, and abilities to successfully perform the duties as a Health System Specialist -Health Professions Education (HPE) AnalystExamples of specialized experience would typically include but are not limited to:
Communicating, establishing processes, and ensuring compliance with directive 1400.
05 and related SOPsAdministers the tasks and procedures required between the VA and the affiliated including establishing DAs, verifying valid affiliation agreements, rate and stipend schedules, processing transactions through VA financial systemsNOTE:
Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per weekOR, Education:
Applicants may substitute education for the required experienceTo qualify based on education for this grade level you must have successfully completed a Ph.
D.
, equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree, Or LL.
M in the related field of the position to be filled (i.
e.
, hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration)Education must have been obtained in an accredited college, or universityTranscripts must be submitted at time of applicationOR, Combination:
Applicants may also combine education and experience to qualify at this levelCombinations of successfully completed graduate level education (beyond a master's degree) and specialized experience as described above to meet total experience requirementsThe education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position (i.
e.
, hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration)NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is requiredTo meet the minimum qualifications for this position at the GS-12 grade level, you must meet one of the following:
Specialized Experience for the GS-12:
You must have at least one (1) full year of specialized experience equivalent to the GS-11 level in the Federal service that is directly related to the work of the position and has equipped you with the knowledge, skills, and abilities to successfully perform the duties as a Health System Specialist.
- Health Professions Education (HPE) AnalystExamples of specialized experience would typically include but are not limited to:
Communicating, establishing processes, and ensuring compliance with directive 1400.
05 and related SOPsAdministers the tasks and procedures required between the VA and the affiliated including establishing DAs, verifying valid affiliation agreements, rate and stipend schedulesNOTE:
Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates, AND hours worked per weekYou will be rated on the following Competencies for this position:
Administration and Management Budget Administration Compliance Organizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social)Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experiencePhysical Requirements:
The work is sedentary, although some slight physical effort may be requiredThis work is performed in an office setting although some slight physical effort may be required to conduct training events, give presentations, or observe staff and trainees in their work environment, including inpatient clinical areasFor more information on these qualification standards, please visit https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/Education In addition to the experience and/or education, applicants must also meet the Individual Occupational Requirements as described below:
Individual Occupational Requirements (IOR):
The Health System Specialist 0671 occupational series requires specific experience to be met in order to be appointed into a position of this seriesThis IOR is set by the Office of Personnel Management (OPM) and includes:
Undergraduate and Graduate Education:
Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administrationOR, Specialized
Experience:
Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care fieldThis work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilitiesWork must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurementSpecial Provision for In-service Placement:
Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training planSuch a training program must have been conducted in an operating health care system and included:
Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training programA transcript must be submitted with your application if you are basing all or part of your qualifications on educationNote:
Only education or degrees recognized by the U.
SDepartment of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employmentYou can verify your education here:
http:
//ope.
ed.
gov/accreditation/If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that educationFor further information, visit:
https:
//sites.
ed.
gov/international/recognition-of-foreign-qualifications/Additional Information Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacanciesTo be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancyTo be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the jobInformation about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/This job opportunity announcement may be used to fill additional vacanciesIf you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Case Management Social Services Social Work Human Services Conflict Resolution Child Welfare Apply to this job.
Think you're the perfect candidate? Apply on company site Estimated Salary: $20 to $28 per hour based on qualifications.
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