Office Services Assistant
Provides support for Office Services team in the mail center and at the reception desk.
Assists with product inventory and storage management.
Receives and sorts mail to enable easy and fast delivery; prepares outgoing mail, packages, and projects for distribution Covers reception desk as needed; manages phones, answers questions, and transfers calls; greets employees and building guests and assists them with their requests Serves as back up for on-site events Compiles and maintains inventory records that document type, quantity, and cost of equipment, merchandise, material, and supplies in stock; monitors and maintains office supplies for the organization; stocks and issues merchandise and materials in storage; verifies computer data with physical count of stock, adjusts errors, and investigates and reports discrepanciesProcesses funds for employee purchases of stamps and mailing supplies, charges for shipments both personal and businessAssists with Receiving and processing deliveries of printed materials and supplies; processes outgoing and incoming copy/print jobs and maintains communication with UICA staff, University of Iowa, and other vendors Monitors & responds to ticketing system for service requests; updates requests as tasks are completed Updates and maintains internal staff contact lists and related documentation Maintains Office Services filing and storage systems, makes recommendations for process improvements Assists with management of UICA parking-related matters; coordinates staff parking permit renewal process, check out, departmental placards, & temporary parking permits Assists with revising and updating various manuals, including the office services guidelines and operations manual Ensures office services equipment is properly maintained and requests servicing as needed Performs work-related errands as requested, using company vehicle, such as going to the post office and bank Due to the nature of work for this position, on-site work is required.
Our office is located in Iowa City, Iowa.
Education &
Experience:
HS diploma
3 years related experience, OR associate's degree
1 year related experience, OR bachelor's degree Recommended Skills Excel Spreadsheet Creation Entry Verification Sorting Information Recordkeeping Systems Administration Sorting Estimated Salary: $20 to $28 per hour based on qualifications.
Assists with product inventory and storage management.
Receives and sorts mail to enable easy and fast delivery; prepares outgoing mail, packages, and projects for distribution Covers reception desk as needed; manages phones, answers questions, and transfers calls; greets employees and building guests and assists them with their requests Serves as back up for on-site events Compiles and maintains inventory records that document type, quantity, and cost of equipment, merchandise, material, and supplies in stock; monitors and maintains office supplies for the organization; stocks and issues merchandise and materials in storage; verifies computer data with physical count of stock, adjusts errors, and investigates and reports discrepanciesProcesses funds for employee purchases of stamps and mailing supplies, charges for shipments both personal and businessAssists with Receiving and processing deliveries of printed materials and supplies; processes outgoing and incoming copy/print jobs and maintains communication with UICA staff, University of Iowa, and other vendors Monitors & responds to ticketing system for service requests; updates requests as tasks are completed Updates and maintains internal staff contact lists and related documentation Maintains Office Services filing and storage systems, makes recommendations for process improvements Assists with management of UICA parking-related matters; coordinates staff parking permit renewal process, check out, departmental placards, & temporary parking permits Assists with revising and updating various manuals, including the office services guidelines and operations manual Ensures office services equipment is properly maintained and requests servicing as needed Performs work-related errands as requested, using company vehicle, such as going to the post office and bank Due to the nature of work for this position, on-site work is required.
Our office is located in Iowa City, Iowa.
Education &
Experience:
HS diploma
3 years related experience, OR associate's degree
1 year related experience, OR bachelor's degree Recommended Skills Excel Spreadsheet Creation Entry Verification Sorting Information Recordkeeping Systems Administration Sorting Estimated Salary: $20 to $28 per hour based on qualifications.
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